The rules of quorum are present on the Latam Reimburment page, https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement#Limits_per_trac_ticket for everyone to read. And were created to follow planning and distribution of the budget.

I was not around on last meeting as I was giving a talk at an University. But I read the logs and want to clarify before any more confucion around this issue.

First the rules are there for a reason.

Not sure what other ticket do you refer but there was not pending tickets by the date of the meeting except one created on the same day of the meeting, events and expenses needs to be planned we can help with an un plan event but do not rush to approve a ticket created on the same day, were is the planning there.

Sorry if there was not quorum, but that happen sometime and that is the reason why we need to work planning ahead.

If you added a ticket and you need it urgently it can be discuss on the ticket or on the email list previus to the meeting day, but if you created it on the same day there is no room to help there.

Depending on the amount of the ticket the reimburment say that Credit Card holder in this case Neville, or a member of famsco can approved, so that solve what ever issue there, but with no communication no help.

Wolnie ticket is not on latam track it is on fudcon track as such is not on latam agenda and is another bussiness.

Rewarding Fudcon latam budget and tickets all travel tickets were already discuss and agreed on, Wolnie ticket was not discuss and was not agreeed on. The persons who own the event deside who will have priority depending on the subjects of the talks propoused.

Wolnie's was not the only ticket that is pending there are other people that wants to go but we were not able to help, budget has limits.

Wolnie knows there is not budget and deside to buy his own ticket to go, he request some help with hosting but there is no budget left and organizers are still looking to save some money by buying early tickets to all people sponsor and if we save some money will help Wolnie.

But until all expenses are defined there is way to do so at this point.

Unless there is some how more money from fudcon budget there is way to help,

Tickets an request have to be planned there is a budget and a few room to manage. If someone needs to have something approve he needs to plan it right, we have take some tickets from one week but it small matters.

Please read the https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement#Limits_per_trac_ticket it is cristal clear there.

Hope this help we can discuss it a bit more on the latam meeting.

Hope this clarify the situation.

Gosh.. I wrote like a thousand lines and my browser refreshed ahahaha :D

I have to leave soon, so I will be quick

1) It seems you didn't read the meetings' log neither understood my ticket with attention. It's not only about last meeting, it's about people not knowing the quorum rules (nor attending the meetings), since it was stated in the meeting the only reason the ticket couldn't be voted was due to lack of quorum, which according to a FAmSCo member, the person running the meeting, and echevemaster (the one in chair) was 5 countries voting in favour.

It seems it was discussed in the past, reason for why I created this ticket. If that's the policy, let's put it in the wiki. The other thing is that I disagree with this number. 5 countries are like every active country in LATAM (maybe there are less active countries). Well, let's discuss that in the meeting.

It all means it's definitely not clear in https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement#Limits_per_trac_ticket. Afterall, I wouldn't have pasted a link without reading it previously ...

Best regards,

Not I did read the logs, and seems like you as many in the region do not read pass logs meetings and all that.

Why I can say so:

1. Because the procedure for the reimbursment has less than a year, So it is not like long time.
2. The rules about quorum were discust on meetings.
3. Same thing I ask over and over on email list meetings, about the budget.
4. People ask for resources and money not reading the reimburments rules, all the time.
5. Saddly mentors do not require new members to read them.
6. Rules were supervised by Famsco

Plus I have been on almost 99% of latam meetings and there is only one or two times where we miss the quorum. And never on urgent matters.

Seems like you are concern about ticket 145 but read it an you will see why it was not discuss before

1. It was requested on the ticket to add a propper prices hotel and traveling expenses.
2. He did not anwser the ticket request asked by Itamar.
3. He is not speaker or at least did not say so on the ticket so he has no priority on budget
4. Tickets (with proper information) and budget for Latinoware were discussed and approved on previus meeting, he did not show up for that meeting or comunicate on list about his ticket.
5. Latinoware budged is already assign and we did not consider his ticket as it did not provide proper information, plus he never show on meetings, did not add it to the meeting agenda, not request it by email.

I think that explain it by it self.

Gosh, it seems it's gonna be a long thread, but here we go.

Are you kidding me? Could you please name one person who has read all meeting logs ever? I read all the "fedora schools" logs and lots of other logs but no, I didn't read the logs of all the ambassador meetings that have ever had in history O__O

And I *really* think you're not understanding my point in here.

My ticket was voted recently, don't you think it's clear to me?! I've attended to 80% of all LATAM meetings since I joined the ambassador programs, so I can't understand what you're saying in here by points 1-6. You keep focusing in Latinoware or last meeting but I'm talking about "quorum rules" for anything, and this '5 countries voting' of last meeting.

And no no no, I'm not concerned at any ticket, or meeting or any specific event. I'm only worried about a place where we can read voting rules for LATAM meetings. That's it. I'm in Fedora Join SIG and ever since I have been worried about presenting Fedora Project information to beginners in the project. As I have said since the beginning of this post, there is NO place talking about quorum in LATAM meetings... I think we should discuss that in IRC or during the meeting.

For some reason, we're not understanding each other in here. You've been in Fedora Project for ages, while I'm a little baby in here. Maybe I'm not managing to express myself clear enough.

Best regards,

The quorum rules are one this document that is the reimbursement rules https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement#Limits_per_trac_ticket

The same for EMEA https://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement#Limits_per_trac_ticket
Same for APAC https://fedoraproject.org/wiki/Ambassadors/APAC/Reimbursement#Limits_per_trac_ticket

More clear than that, The document and the rules where approved when the approval of expenses was passed to the regions.

So no one is hiding any thing, people interested on get sponsor for events or swags needs to read this document we assume they read it when they create a ticket on the track.

Oh my god.. :(

It seems you want to end it here, no idea why.
Could you please, tell me where in such links says: (quoting from my very first message, it is, the ticket)

I) How many ambassadors are needed in order to a LATAM meeting to happen? I.a) Is mandatory the presence of a FAmSCo member?

And still, every single item I asked. I'm not talking only about money. It comes to any decision that we have to vote for. I don't know why you're pushing too hard it's clear. It's definitely NOT clear. Not to me, not to ANY new ambassador who tries to understand Fedora Project through the wiki page.

I created this ticket as a topic to discuss in the meeting, not saying it's wrong, right, or whatever. To discuss about it, and if possible make it clear. I don't know why but it sounds like you took it personal or something :/

I don't know what else to say, it seems like we're both talking to the wall. I seem not to understand you, you seem not to understand me :(

There is not quorum require for a meeting same on FAMSCO if there is one member he can created the meeting the quorum requirement is for reimbursement rules, and votes. That is why, there are not specify on any other place.

The idea is that the meeting has to happen if one person show up for the meeting and he fire the log, he can do and email the meeting logs saying that he show up. As simple as that.

But not ticket decision can be made.

Well, let's wait to the meeting. It's not fair to only two of us speak on behalf of the others.

Thank you for your attention and patience.

Let me leave a commentary:

In the last meeting Marcelo Barbosa asked for funds for their ticket for Latinoware.

In this meeting were present

• LoKoMurdoK (Panamá)
• mribeirodantas (Brazil)
• echevemaster (Venezuela)
• firemanxbr (Brazil)
• ramilton (Brazil)
• Wolnei (Brazil)

according to the logs of 2013-08-14

• http://meetbot.fedoraproject.org/fedora-meeting/2013-08-14/fedora-meeting.2013-08-14-22.02.html

Marcelo Barbosa's ticket was of U$ 375,00, regarding this, the ticket could be voted under simple majority with this rules

 == $0-499 USD = The request requires approval from at least one of the following: ==
   -  A member of FAmSCo from LATAM (in this case Luis Bazan) 
   - Credit Card Holder in LATAM region (Neville not was in the meeting)

I don't know what happened in this moment, but there was a misunderstand between us, as can be seen in the log of the meeting, I quote part of the log

• 22:16:17 Yes, must be 5 persons of different countries for vote
• 22:16:25 mribeirodantas: there are only 3 countries no have quorum to vote in tickets
• 22:16:29 We do have 5 people from different countries
• 22:16:39 need 5 persons differents countries
• 22:16:42 Venezuela, Panama and Brazil. Isn't it enough?

however Marcelo Barbosa's ticket did not comply with the prerequisites (as explained Alejandro in the comment #3)
As we can see, under this rules this ticket could be voted or discussed but not happened.

EOF with Marcelo Barbosa's ticket

== But, whats is the truly issue here ==
Our mate Marcelo Ribeiro is concerned about the numbers of persons that must be present for vote, and this is explained clearly in the reimbursement guidelines, As I said was a missunderstanding.

== How to fix this for future occasions ==
I propose to cite in each meeting a reminder, like this, just after rolcall

Rules for reimbursements
$0-499 USD = The request requires approval from at least one of the following:
- A member of FAmSCo from LATAM
- Credit Card Holder in LATAM region

$500-1999 USD = The request requires approval from the appropriate regional community (APAC, EMEA, LATAM, or NA)
- At least five (5) individual Fedora Ambassadors from (3) different countries votes required at LATAM FAm Weekly meeting

$2000+ USD = Requires approval from FAmSCo and a PO in Red Hat
- A ticket has to be filed on the FAmSCo Trac.

== this immediately remind the attendees the rules without resorting at to wiki page ==

for me is very clear, Can we close this ticket ?

Well, we can close it IF what Eduardo said in comment 10 is THE rule. In this case, I will edit the wiki in order to make it comply with what he has said.

If what he said is NOT ok, then I'd like to ask Alejandro to put back the meeting keyword and then we can discuss that in the meeting.

Replying to [comment:12 mribeirodantas]:

Well, we can close it IF what Eduardo said in comment 10 is THE rule. In this case, I will edit the wiki in order to make it comply with what he has said.

If what he said is NOT ok, then I'd like to ask Alejandro to put back the meeting keyword and then we can discuss that in the meeting.

From me, there is nothing to say besides what I have said in comment 10.

both Alejandro y Luis as Famsco Members (or neville as credit card holder) can be approve a ticket that not exceeds $499 without need of the presence of the ambassadors of differents countries, as described in:

https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement#Limits_per_trac_ticket

However, it has been customary in Latam make a clear vote with the local community that remain registered in the logs corresponding.

As I said that day was a missunderstanding and a clear oblivion of the existing rules.

My only recommendation was that I said above in the comment 10 (make a reminder, when it comes to discussing a budget) or include a comment in the "Important" section that contains something like
'''
"Before asking Fund Requests / Reimbursements, ambassador declares having read these guidelines"'''

However you can't change/add some of these guidelines, without first consulting with the community of ambassadors, please do not.

From my part we can close this ticket.

Best Regards